No.

Agreement

Observation

Page

1274/05/2017 Unanimously approve the Agenda of the LXV Meeting of the Board of the Organization of Latin American Supreme Audit Institutions – OLACEFS

Approve Agenda

3

1275/05/2017 Unanimously approve the minutes of the LXIV Meeting of the OLACEFS Board held in Punta Cana, Dominican Republic, on October 17, 2016, and which includes the Agreements from 1235/10/2016 to 1267/10/2016.

Approve Minutes

3

1276/05/2017 Be informed of and show support for OLACEFS Strategic Planning 2017-2022, presented jointly by the OLACEFS Presidency and Executive Secretariat.

Be informed of and approve report

4

1277/05/2017 Unanimously approve the joint report on the follow-up to the OLACEFS-GIZ Memorandum of Understanding on Environmental Matters, presented by the OLACEFS Presidency and the management of the OLACEFS-GIZ Project.Also approve the dissemination of the joint report amongst OLACEFS members.

Approve report

6

1278/05/2017 Unanimously approve the OLACEFS Management Report for the year 2016.

Approve report

6

1279/05/2017 Be informed of modifications to the Annual Operational Plans 2017 of: Executive Secretariat, CCC, CER, CEDEIR, COMTEMA, CTIC, CTPBG and CPC, to be approved by the executive secretariat

Be informed

7

1280/05/2017 Approve for the activity reports of the Presidency, CCC, CER, CTPBG, CTIC, COMTEMA, CPC, CEDEIR and GTOP.

Approve reports

12

1281/05/2017 Approve the motion proposed by the CCC to share the virtual courses developed with OLACEFS resources with the schools of the national governments of OLACEFS countries, in order to promote their diffusion and obtain feedback on their contents.

Approve motion

12

1282/05/2017 Be informed of and show support for the progress report on the Organization of the XVII General Assembly to take place in Asuncion, Paraguay, between October 3 – 6, 2017.

Be informed of and approve report

12

1283/05/2017 Be informed of and show support for the report on the progress made in the development of technical topics to be presented at the XVII OLACEFS General Assembly to be held in Asunción, Paraguay, between October 3 and 6, 2017.

Be informed of and approve report

14

1284/05/2017 Be informed of and approve the idea of ​​distributing the document on budgetary autonomy amongst OLACEFS members, to serve as a basis for the preparation of the Declaration of Asunción

Be informed of and approve report

16

1285/05/2017 Be informed of the Presidency’s report on cooperation with associate members and to approve the proposal to continue discussions until reaching a common position, which will be proposed to the corresponding General Assembly.

Be informed of and approve report

19

1286/05/2017 Be informed of and show support for the OLACEFS communications report presented by the Presidency.

Be informed of and approve report

19

1287/05/2017 Be informed of and show support for the progress report on the 2017 Management Audit that the SAI of Ecuador is performing on the projects “Application of the Internal Oversight Index Tool, aligned to the COSO Framework for the Evaluation of Internal Oversight in Public Administration” and “Diagnosis of Training Needs for the Year 2016″, developed by the CTPBG and the CCC respectively.

Be informed of and approve report

20

1288/05/2017 Be informed of and show support for the reports on cooperation with the ECLAC Forum of Latin American and Caribbean Countries on Sustainable Development and with the Inter-American Network on Government Procurement (INGP), presented by the Executive Secretariat.

Be informed of and approve report

23

1289/05/2017 Be informed of and show support for the report on representation on the INTOSAI Steering Committee, made by the SAI of Peru.

Be informed of and approve report

24

1290/05/2017 Be informed of and show support for the report on representation on the INTOSAI Board, submitted by the SAI of Peru; the report of the INTOSAI Governing Board for Professional Standards, presented by the SAI of Brazil; on the report on OLACEFS collaboration with the Special Meeting of MERCOSUR Governmental Organizations for Internal Oversight (REOGCI), presented by the Presidency; of the report on cooperation with other regional organizations, also submitted by the Presidency; and the report of the Organization of Central American and Caribbean Supreme Audit Institutions (OCCEFS)

Be informed of and approve report

26

1291/05/2017 Be informed of and show support for the status report on IDI-OLACEFS Cooperation Programs

Be informed of and approve report

26

1292/05/2017 Be informed of the status report on SAIs with outstanding debts and approve the start of the procedure to collect payments as per section 7.1.1 of the OLACEFS Membership Guide

Be informed, approve report and start process

27

1293/05/2017 Be informed of the updating of the Prioritized Ranking of SAIs with Greater Needs, approve the proposed criterion for ties and urge all of OLACEFS to use the prioritization list for the allocation of resources.

Be informed of and approve report

28

1294/05/2017 Approve the extension of the GTOP term by a duration of two years.

Approve extension of term

28

1295/05/2017 Approve the motion of the CTPBG to extend the term of the current presidency until December 31, 2020, which will make it the same as the rest of the OLACEFS bodies.

Approve motion

28

1296/05/2017 Approve the repeal of the Performance Evaluation Guide developed by CEDEIR in 2002.

Repeal Guide

29

Minutes of the LXV OLACEFS Board Meeting

pdf

 

Acuerdo

Observación

Página

1268/12/2016

Approve the Annual Operating Plans (AOPs) of the Presidency, Executive Secretariat, CER, CCC, CEDEIR, CTPBG, COMTEMA, CTIC, CPC and GTOP, and approve the 2017 OLACEFS budget with a US$ 15,000 Support Fund for SAIs with greater needs.

Approve 2017 AOPs and Budget

4

1269/12/2016 Instruct all OLACEFS bodies and working groups that any activity relating to the issue of training must, compulsorily, be coordinated with the Committee on Capacity Building (CCC) so they can be reflected in the Training Plan.

Prescribe greater coordination

4

1270/12/2016 Encourage all bodies of the Organization to promote the virtual dissemination of documents which will generate savings for OLACEFS and help protect the environment.

Encourage a reduction in paper use

4

1271/12/2016 Instruct the Executive Secretariat to incorporate appropriate remarks – preferably as footnotes – for the following adjustments to operational plans:-       CTIC: Specify that the activity “Plan Implementation” (awareness raising, courses, tools) refers to the Knowledge Management System;

-       COMTEMA and CPC: Correct the duplication of the project “On-going training project for citizen participation with emphasis on environmental oversight”; and

CEDEIR: Note that activity 3.2 “Making an assessment with an environmental approach …” would be undertaken by an external consultancy and require funding from GLZ, with whom the specific amount will be determined.

Add remarks to the 2017 AOPs

4

1272/12/2016 Approve the subject matter and scope of the 2017 Management Audit, in the charge the SAI of Ecuador:Topic 1: “Training Needs Assessment” Project – CCC.

Scope: 2016 Management

Topic 2: Project for the “Implementation of the Internal Control Index Tool in line with the COSO framework for the evaluation of internal control in public administration”  – CTBG.

Scope: Management 2015 – 2016.

Approve the subject matter and scope of the 2017 Management Audit

5

1273/12/2016 Be informed of the Memorandum of Understanding between the Organization of Latin American and Caribbean Supreme Audit Institutions (OLACEFS) and the Inter-American Network on Government Procurement, INGP, “to strengthen good governance in the management of public procurement”. It is noted that OLACEFS’ representation vis-a-vis maintaining communication between the two organizations will be defined by the Presidency and Executive Secretariat jointly, within the period referred to in the Memorandum.

Be informed of MoU between OLACEFS and INGP

5

Agreements from the Virtual Board Meeting of December 2016 pdf

No.

Agreement

Observation

Page

1235/10/2016 Unanimously approve the agenda of the LXIV OLACEFS Board Meeting, to be held in the city of Punta Cana, Dominican Republic on October 17, 2016.

Approve agenda

4

1236/10/2016 Unanimously approve the minutes of the LXIII OLACEFS Board Meeting, held in Mexico City, Mexico, on May 27, 2016, and including agreements 1234/05/2016 to 1208/05/2016.

Approve minutes

5

1237/10/2016 Be informed of and show support of the activities report of the OLACEFS Presidency

Be informed of and approve report

7

1238/10/2016 Be informed of and show support of the activities report of the OLACEFS Executive Secretariat

Be informed of and approve report

8

1239/10/2016 Be informed of agreement 1228/05/2016 of the LXIII OLACEFS Board Meeting, held on May 27, 2016 in Mexico City, Mexico

Be informed of agreement

8

1240/10/2016 Be informed of opinions CER No. 14/2016, of August 4, 2016 and CER No. 1/2015 of 15 January 2015, and approve the following amendments to the OLACEFS regulations to be submitted to the General Assembly:A. Modify the wording of Article 55 of the regulation as follows: “financial statements shall be issued annually, prepared in accordance with International Financial Reporting Standards (IFRS) adopted by the International Accounting Standards Board (IASB), effective to the end date of the reporting period.” B. In Articles 59 and 61 of the regulation, change the term “memorandum account” for the term “note” and add the following sentence: “in the note the valuation shall be recorded insofar as is practicable.” C. Repeal transient Articles 3 and 4.

Be informed of and approve amendments to the Regulations

10

1241/10/2016 Be informed of and show support of the OLACEFS management report presented by the Executive Secretariat and the activities reports of the capacity building committee (CCC), the special committee to review the charter and regulations (CER) the technical committee for good governance practices (CTPBG), special environmental commission (COMTEMA) the technical committee for citizen participation (CTPC), the commission for assessing the achievement of SAIs and performance indicators (CEDEIR), the OLACEFS commission for information technology and communications (CTIC) and the working group for the auditing of public works (GTOP).

Be informed of and approve management report

13

1242/10/2016 Be informed and approve the 2016-2018 training plan, put together by the capacity building committee (CCC).

Approve Training Plan

13

1243/10/2016 Approve the text of the declaration of Punta Cana on citizen participation in monitoring and oversight of sustainable development goals – agenda 2030 – and instruct the CTPC to gather and consolidate any suggestions until October 19, in order to submit the definitive text to the general assembly

Approve Declaration Text

13

1244/10/2016 Be informed of the joint report of the Executive Secretary and the Presidency on the strategic planning process 2017-2022 and approve the draft of the strategic plan of our organization for the period 2017-2022, to be submitted for approval by the OLACEFS General Assembly. This approval includes the implementation matrix and relevant management indicators. Approval is also given for the working group for strategic planning (GTPE) to make the required adjustments to the matrix and the proposed indicators so that they promote implementation of the strategic plan of our organization.

Be informed of and authorize the Working Group

15

1245/10/2016 Authorize the Executive Secretary to submit to the General Assembly the proposal to implement the process of annual operational planning 2017 between the end of the XXVI General Assembly and December 31, 2016, and vest the Board with the power to approve the 2017 annual operating plans (AOPs) and the 2017 OLACEFS budget virtually, which must be done by December 31, 2016.

Authorize ES

17

1246/10/2016 Be informed of and show support of the activities reports of the Organization of Central American and Caribbean Supreme Audit Institutions (OCCEFS) and the Organization of Supreme Audit Institutions of MERCOSUR and Associated Countries (EFSUR).

Approve Report

18

1247/10/2016 Be informed of and show support for the Presidency’s report on collaboration with OLACEFS associate members.

Approve Report

21

1248/10/2016 Be informed of and show support for the  report on the implementation of the OLACEFS-GIZ memorandum of understanding on environmental matters

Be informed of and approve report

22

1249/10/2016 Be informed of the election procedure for a new OLACEFS board member for the period 2017- 2019, in pursuant to the provisions of Article 13 of the Charter and Article 18 et seq. of the OLACEFS regulations

Be informed of the election procedure

23

1250/10/2016 Approve the joint proposal of the President and the Executive Secretary on technical topics to be developed during 2017, for this to be subject to approval by the General Assembly. Technical topics proposed are:Technical topic No. 1: the use of Big Data Analysis in the audit function, which will be coordinated by the General Audit Office of Argentina; and Technical topic No. 2: performance audits for assessing sustainable development goals, to be coordinated by the Office of the Comptroller General of the Republic of Paraguay.

Approve the proposed technical topics

24

1251/10/2016 Be informed of the efforts made by the Presidency and the Executive Secretariat on the situation regarding the SAI of El Salvador hosting the XXVII General Assembly in 2017.

Be informed

25

1252/10/2016 Approve the joint proposal of the Presidency and the Executive Secretariat that if no news is received from the SAI of El Salvador by Wednesday October 19, 2016, the General Assembly be requested to repeal resolution 27/2015/AG of the XXV General Assembly which designated the venue for the next General Assembly as El Salvador, and submit to the decision of the XXVI Ordinary General Assembly the proposal by the Office of the Comptroller General of the Republic of Paraguay to be designated the new headquarters of the XXVII General Assembly in 2017.

Approve proposal

25

1253/10/2016 Be informed of the preparations for the general assembly 2018, as presented by the Office of the Comptroller of the Commonwealth of Puerto Rico, host of the event.

Be informed

25

1254/10/2016 Be informed of the preparations and progress of the organization for the XXII INTOSAI Congress, 2016 (XXII INCOSAI).

Be informed

26

1255/10/2016 Be informed of the joint activities report for the INTOSAI steering committee, presented by the SAIs of Ecuador and Venezuela.

Be informed

26

1256/10/2016 Be informed of the status of the membership application procedure for the Office of the Auditor General of the Province of Salta, Argentina, and postpone the decision until the next board meeting.

Be informed of the membership application procedure

28

1257/10/2016 Be informed of agreement 1226/05/2016 from the minutes of the LXIII board meeting, held on May 27 in Mexico City, that will be submitted for consideration at the administrative session of the XXVI OLACEFS Ordinary General Assembly next Thursday.

Be informed of the agreement

28

1258/10/2016 Be informed of and approve the report of the OLACEFS Presidency on the rejection for membership of the Office of the Auditor General of the Republic of Colombia to OLACEFS

Approve Presidency’s report

28

1259/10/2016 Be informed of IDI-OLACEFS cooperation programs status report

Be informed

28

1260/10/2016 Be informed of the presenting of the Award of the Americas, to be held as part of the administrative session of the XXVI OLACEFS General Assembly.

Be informed

29

1261/10/2016 Approve the motion of appreciation proposed by the TCU of Brazil for the Organization of Supreme Audit Institutions of MERCOSUR Countries and Associates (EFSUR), for its 20th anniversary

Approve motion of appreciation

29

1262/10/2016 Be informed of the report on the payment of membership fees of OLACEFS members and the action planned by the Executive Secretariat for collecting reported debts.

Be informed

29

1263/10/2016 Be informed of and approve the proposal that the OLACEFS Presidency and Executive Secretariat, in their capacity as official representatives of the organization, establish contact with EUROSAI to develop a work proposal to cover, after careful analysis, the suggested initiatives by EUROSAI presented below:• Promoting e-learning initiatives with participants from different regions; • Increasing links between working groups and task forces in different regions; • Regular exchange of views and information between the regions’ respective capacity-building committees; • Exchange of information materials; • A greater number of links and information exchange through the websites of the different regions, and • Conducting joint studies.

Be informed of and approve report

31

1264/10/2016 Be informed of and approve the proposal of the Executive Secretariat to authorize the download of MYOB ACCOUNTING PLUS 10 software and databases.

Be informed of and approve report

32

1265/10/2016 Be informed of the CTPBG proposal for OLACEFS membership of the Forum of Latin American and Caribbean Countries on sustainable development of ECLAC, which will be made by the official representatives of the organization.

Be informed of agreement

33

1266/10/2016 Request the management auditor to coordinate with the technical committee on citizen participation (CTPC), under the charge of the SAI of Paraguay; the capacity building committee (CCC), under the charge of the SAI of Brazil; and the technical committee on good governance practices (CTPBG), under the charge of the SAI of Argentina, to agree on a specific management audit plan for 2017 to be presented to the board for virtual decision before December 31, 2016

Approve request to the Management Auditor

34

1267/10/2016 Be informed of the call to nominate a candidate(s) to fill vacancies in the common forum for framework of ISSAIs  (FIPP).

Be informed of Call

35

Minutes LXIV Board of Directors Meeting

pdf

No.

Agreement

Observation

Page

1208/05/2016

Unanimously approve the agenda of the LXIII OLACEFS Board Meeting, to be held in the City of Mexico, Mexico, on May 27, 2016.

Approve Agenda

4

1209/05/2016

Unanimously approve the minutes of the LXII OLACEFS Board Meeting, held in Mexico City, Mexico, on November 23, 2016, and including agreements  1174/11/2015 to 1207/11/2015.

Approve Minutes

4

1210/05/2016

Be informed of OLACEFS Presidency transfer ceremony.

Be informed of ceremony

6

1211/05/2016

Be informed of the terms of reference from the meeting of sub-national audit institutions held in Bogotá, Colombia, and approve that the Presidency’s proposal to address the participation of these entities will be discussed through emails and video conferences with the aim of arriving at a final decision.

Be informed of terms of reference and approve proposal

12

1212/05/2016

Be informed of progress made in the preparation of the OLACEFS 2017-2022 Strategic Plan.

Be informed of advances

13

1213/05/2016

Be informed of the report on the development of the INTOSAI 2017-2022 Strategic Plan and approve the motions to support the development of the OLACEFS 2017-2022 Strategic Plan.

Be informed of report and approve motions

13

1214/05/2016

The memorandum of understanding entered into by OLACEFS and GIZ to develop the project “Strengthening Financial Control in the Environmental Sector” is acknowledged and support shown.

Be informed of memorandum

15

1215/05/2016

Be informed and show support for the 2015 OLACEFS management report, prepared by the Executive Secretariat.

Be informed of the report

16

1216/05/2016

Be informed of of the main activities undertaken during 2016 by each of the OLACEFS committees, commissions and working groups.

Be informed

19

1217/05/2016

Be informed of adjustments to AOPs 2016 previously approved by the Executive Secretariat Capacity Building Committee, Information Technology Commission, Technical Commission on the Environment, Technical Commission for Citizen Participation, Technical Committee for Good Governance Practices and the Executive Secretariat.

Be informed of adjustments

19

1218/05/2016

Be informed of updating of the the OLACEFS Communications Policy for the period 2016-2018

Be informed of updates

20

1219/05/2016

Be informed of the report presented by the Chair of the CER and recognize the work done by the Chamber of Accounts of the Dominican Republic in preparing the Management Audit Manual which will be available on the OLACEFS portal as a reference document

Be informed of the report

21

1220/05/2016

Be informed of and approve the progress report for the XXVI OLACEFS Ordinary General Assembly, presented by the SAI of the Dominican Republic.

Be informed of and approve report

21

1221/05/2016

Be informed of the report on technical topics to be presented at the XXVI OLACEFS General Assembly and approve the proposal to present the results of technical topic no.1 as the OLACEFS official position on the XXII INCOSAI, 2016.

Be informed of report and approve proposal

22

1222/05/2016

Be informed of and approve proposals for action to be taken on the annual fair of OLACEFS bodies.

Be informed of and approve proposals

23

1223/05/2016

Approve voting model proposed by the Executive Secretary to elect the two OLACEFS representatives for the INTOSAI Steering Committee.

Approve model

24

1224/05/2016

Approve the result of the vote electing the SAIs of Argentina and Peru as OLACEFS representatives to be put forward to join the INTOSAI Steering Committee

Approve result

26

1225/05/2016

Be informed of the work done by the Task Force on INTOSAI statutes.

Be informed of the work

27

1226/05/2016

Show support for the request for membership by the Court of Auditors of the State of Alagoas, Brazil, and report at the next General Assembly for its consideration.

show support for request

27

1227/05/2016

Be informed of the request made by the SAI-Argentina to discuss the entry of the Auditor General of the Province of Salta, Argentina, during the LXIV Board Meeting, to be held in Punta Cana, Dominican Republic.

Be informed of the request

28

1228/05/2016

Be informed of the audited financial statements as at December 31, 2015 in all their parts, presented by the Court of Auditors of the Oriental Republic of Uruguay in its capacity as Financial Auditor of OLACEFS for the period 2015-2016

Be informed of reports

29

1229/05/2016

Be informed of of the report submitted by IDI on the status of ongoing OLACEFS programs

Be informed of the report

29

1230/05/2016

Be informed of the report presented by the SAI of Bolivia in its capacity as Chair of EFSUR

Be informed of the report

30

1231/05/2016

Be informed on the status of pending memberships and debt of OLACEFS members

Be informed about debts

32

1232/05/2016

Be informed of and approve the OLACEFS report entitled “prioritised ranking of SAIs with greater needs”

Be informed of and approve report

33

1233/05/2016

Be informed of the transfer of the Presidency of the INTOSAI Working Group on Public Debt, from Mexico to Argentina’s SAI

Be informed of the transfer

33

1234/05/2016

Be informed of the report on the participation of Peru’s SAI in the last MESICIC Meeting and approve the Motion of Appreciation to be made at the next OLACEFS General Assembly to be held in the Dominican Republic, for work carried out for OLACEFS by Mr Ramiro Mendoza, Ms Patricia Arriagada and Mr Peter Deneiger

Be informed of report and approve appreciation

35

Minutes of the LXIII Board Meeting, 2016  pdf
Agreement Observation Page
1106/11/2014 Unanimously approve the agenda of the OLACEFS 60th Board of Directors meeting to be held in Cusco, Peru, on November 25, 2014. Approve agenda 6
1107/11/2014 Unanimously approve the Minutes of the 59th Board of Directors meeting, held in Buenos Aires, Argentina, on May 23, 2014, comprising agreements 1088/05/2014. Approve minutes 7
1108/11/2014 Approve the activities report submitted by the presidency of OLACEFS, held by the Court of Accounts of the Federative Republic of Brazil, for the period January 1, 2014 – October 30, 2014. Approve activities report 8
1109/11/2014 Approve the activities report submitted by the OLACEFS Executive Secretariat, held by the Office of the Comptroller General of the Republic of Chile, for the period January 1, 2014 – October 30, 2014. Approve activities report 9
1110/11/2014 CER, CCC, CEDEIR, CTPBG, COMTEMA, CTIC, CTPC, GTANIA, GTN, GTOP activities reports for the period January 1 – October 30, 2014, acknowledged and favourably received. Approve activities report 10
1111/11/2014 Approve modifications to the terms of reference of the Capacity Building Committee -CCC Approve terms 11
1112/11/2014 Approve procedures and functions guides of the Capacity Building Committee (CCC) and OLACEFS professional internships. Approve Guides 11
1113/11/2014 Proposal of the Special Review Committee for the Charter and Regulations, CER, acknowledged. This Committee and the OLACEFS Presidency urge for the preparation of a joint proposal for terms of reference to be submitted for approval at the General Assembly administrative session on Thursday, November 27, 2014. Take cognizance 12
1114/11/2014 Take cognizance of and favourably receive pending legal opinions requested of the Special Review Committee for the Charter – CER. Take cognizance 13
1115/11/2014 Approve documents “Supreme Audit Institutions and accountability: creating common ground for strengthening external control in Latin America”, “Guide for accountability of SAIs’ institutional management to the citizenship” and “Guide to implement the Declaration of Asuncion’s principles of accountability” presented by the Technical Committee on Good Governance Practices. Approve documents 13
1116/11/2014 Approve the extension until July 2017 of the OLACEFS – GTOP Working Group on Public Works Auditing. Approve extension 14
1117/11/2014 Approve the extension for two years of the OLACEFS – GTANIA Working Group on the Implementation of International Standards on Auditing in SAIs. Approve extension 14
1118/11/2014 Do not approve the request for extension of the OLACEFS Working Group on Manuals and Guides and “Observations on the charter and regulations”. Do notapprove 15
1119/11/2014 Approve OLACEFS     2015 budget for a total of US $525,000 with the presentation of the 2015 annual operational plans for all bodies and working groups. This amount includes a support fund of a maximum of $ 50,000 for SAIs with greater needs. A study of possible support for OLACEFS Sub-regional Groups (EFSUR and OCCEFS) and their possible inclusion in future budget formulation processes was also approved. Approve budget 18
1120/11/2014 Approve the audited financial statements to December 31, 2013, in their entirety, presented by the Comptroller General’s Office of the Republic of Costa Rica. Approve reports 18
1121/11/2014 Approve Management Audit Report for OLACEFS virtual courses arising from the Institutional Strengthening Project of Andean countries’ SAIs, funded by the World Bank through the donation agreement TF-094 136, presented by the SAI of Dominican Republic. Approve report 19
1122/11/2014 Take cognizance and favourably receive the activities report submitted by the General Audit Office of Argentina in its capacity as the Executive Secretary of MERCOSUR Supreme Audit Institutions Organization and partner countries’ (EFSUR) and the activities report submitted by the Comptroller General’s Office of the Republic of Panama in its capacity as President of the Central America and Caribbean Organization of Supreme Audit Institutions (OCCEFS). Take cognizance 20
1123/11/2014 Take cognizance of the progress report on the implementation of the Knowledge Management System in OLACEFS’ SAIs, presented by the presidency of CTIC and the Executive Secretariat. Take cognizance 20
1124/11/2014 Approve the 2014 products developed by GTN: General Assembly and capacity building Manuals and guidelines on operation of the Board of Directors, Committees, Commissions and Working Groups and, lastly, on the transfer of the presidency and Executive Secretariat. Approve products 21
1125/11/2014 Take cognizance and endorsethe implementation of the OLACEFS new portal from January 1, 2015. Take cognizance 21
1126/11/2014 Take cognizance of the progress report submitted by the German Agency for Technical Cooperation (GIZ) on the activities of the regional support programme for OLACEFS (OLACEFS-GIZ Programme).Also, take cognizance of the proposal on the call for projects to be funded by international cooperation. Take cognizance 22
1127/11/2014 Take cognizance of and endorse the presentation of the Programme for Social Cohesion in Latin America of the European Commission – EUROSOCIAL, and explanatory memoranda EUROSOCIAL II programme and Principles and Recommendations for better Interagency Coordination for the fight against economic-financial crime linked to corruption.Additionally, the Board of Directors proposes to the General Assembly the creation of a high-level group for institutional integration to fight corruption, comprised as follows:-        Argentina SAI – Auditor General Horacio Pernasetti.-        Brasil SAI – Minister Joao Augusto Nardes.-        Chile SAI – Comptroller General Ramiro Mendoza Zúñiga-        Costa Rica SAI – Comptroller General Marta Acosta Take cognizance 23
1128/11/2014 Shortlist the 3 most-voted logos by the Board of Directors for submission to the General Assembly. Choose logo 24
1129/11/2014 Take cognizance of the report’s results on the international competition for the recovery of values organized by the Technical Committee for Good Governance Practices and decide on its presentation at the General Assembly’s administrative session. Take cognizance 24
1130/11/2014 Approve the consolidated proposal of technical subjects to be developed at the 25th OLACEFS Ordinary General Assembly, 2015, jointly presented by the Presidency and the Executive Secretariat, relating to: technical subject 1: citizen participation and supreme audit institutions: impact on control and generation of public value, and technical subject 2: the importance of using databases and information security for the strengthening of ICTs and the efficient exercise of control. Approve technical subjects 25
1131/11/2014 Take cognizance of preparations for the 25th OLACEFS Ordinary General Assembly, 2015, to be held in Mexico, on November 23-27. Take cognizance 26
1132/11/2014 Take cognizance of the preparations for the EUROSAI-OLACEFS conference to be held in Ecuador on July 2015. Take cognizance 26
1133/11/2014 Approve the incorporation of the following new members:l. COURT OF AUDITORS OF THEPROVINCE OF SANTA FE- ARGENTINA2. COURT OF AUDITORS OF THE FEDERAL DISTRICT- BRAZIL3. COURT OF AUDITORS OF THE STATE OF CEARÁ – BRASIL4. COURT OF AUDITORS OF THE STATE OF ESPÍRITO SANTO- BRASILS. COURT OF AUDITORS OF THE STATE OF MATO GROSSO – BRASIL6. COURT OF AUDITORS OF THE STATE OF PARÁ – BRASIL7. COURT OF AUDITORS OF THE STATE OF PERNAMBUCO – BRASIL8. COURT OF AUDITORS OF THE STATE OF RÍO GRANDE DO NORTE – BRASIL9. COURT OF AUDITORS OF THE STATE OF RONDONIA – BRASIL10. COURT OF AUDITORS OF THE STATE OF RORAIMA – BRASILAnd approve the incorporation as a new permanent observer of:l. RUI BARBOSA INSTITUTE – BRAZIL Approve new members 29
1134/11/2014 Approve the proposal of the Presidency in the following terms:The 60th Board of Directors proposes to the General Assembly to adopt the following resolution: audit institutions disaffiliated on the grounds of debtto OLACEFS may apply for readmission to the Organization. The General Assembly may approve that request on condition that full payment of debt is made within six months before the effective re-entry, which shall be verified by the Executive Secretariat, removing them from the disaffiliation report. Approve proposal 29
1135/11/2014 Approve the amendment of Article 26 of OLACEFS Regulations under the terms of the official letter CER No. 4/2014, published on the OLACEFS website and considered an integral part of the minutes. Approve amendment 30
1136/11/2014 Approve the request for authorization of reimbursable transitional transfers between bank accounts, in specific cases. Approve authorization 31
1137/11/2014 Approve the following procedure to determine the impairment of OLACEFS’ assets:

  1. Annually, the Executive Secretariat will send out a circular to SAIs that have OLACEFS assets for them to inform of any impairment of property in their custody;
  2. The SAI involved in the impairment of property in their custody;
  3. The response received by the Executive Secretariat will serve as a supporting document on the condition of OLACEFS assets, under management, custody and control of its members and such information shall be registered in the institutional accounting system.
  4. Only in those cases where a total loss of an asset is determined will an Executive Secretariat official visit the corresponding SAI and make an official record and technical report, as required by Article No. 61 of OLACEFS regulation.
Approve 32
1138/11/2014 Take cognizance of the situation described by the Executive Secretary and authorize the Executive Secretariat to promptly submit the manual’s proposal for it to be approved in a virtual manner by each of the directors. Take cognizance 33
1139/11/2014 Take cognizance of the entry of the of SAI Mexico as a new member of the OLACEFS Board of Directors in accordance with Article 13 of the Charter. Additionally, the Board of Directors recognizes the great contribution made by the SAI of Honduras as a member of the Board of Directors during the past year. Take cognizance 33
1140/11/2014 Take cognizance of the report submitted by the presidency of Subcommittee 2 on collaborative audits of the INTOSAI Capacity Building Committee, under the charge of SAI of Peru. Take cognizance 33
1141/11/2014 Endorse the report of international presentations in INTOSAI, presented by the SAI of Ecuador. Endorse 34
1142/11/2014 Take cognizance of the presentation of the Social, Economic, Political and Institutional Impact tool – ISEPI, developed under OLACEFS-GIZ pilot projects and presented by the SAI of Paraguay. Additionally, the Board of Directors approves including this matter in the agenda of the General Assembly for the     administrative session on November 27, 2014. Take cognizance 34
1143/11/2014 Take cognizance of the report of Mexico’s SAI on INTOSAI working group on public debt. Take cognizance 35
1144/11/2014 Take cognizance that from January 1, 2015, Paraguay’s SAI will hold the presidency of the Technical Committee for the Environment – COMTEMA. Take cognizance 35
1145/11/2014 Take cognizance of and approve the inclusion in the Cusco Declaration of a statement of support from this Assembly for the continued promotion amongst OLACEFS member SAIs of actions orientated towards incorporating an integral gender perspective in SAIs as a means of fostering public value for the welfare of the community, presented by the Presidency of the CTPC. Take cognizance 36
Minutes for the 60th Board of Directors Meeting  pdf
 No. Agreement Observation Page
1089/05/2014 Approve minutes of the 58th Board of Directors Meeting held in Brasilia, Brazil. Approve minutes 4
1090/05/2014 Take cognizance of the situation of the OLACEFS-GIZ Regional Programme. Take cognizance 4
1091/05/2014 Take cognizance of and approve activities implemented to April 30, 2014, and corresponding adjustments to the AOPs submitted by Working Groups, Committees and Commissions (detailed in the extended minutes) and take cognizance of outlook for the organisation for 2015 with respect to contributions GIZ can continue making to OLACEFS. Take cognizance 4
1092/05/2014 Approve use of the flexibility fund for a total not exceeding US$ 10.000 for 2014, of which the Presidency and Executive Secretariat will be in charge. Flexibility fund 4
1093/05/2014 Approve new form of funding, concerning self-generation of OLACEFS resources presented by the Executive Secretariat. Forms of funding 4
1094/05/2014 Approve guidelines for the competition to modernise the OLACEFS logo. Logo competition 4
1095/05/2014 Approve OLACEFS’ Communications Policy. Communications policy 5
1096/05/2014 Take cognizance of and approve the Presidency’s proposal for starting work on formulating OLACEFS’ strategic plan for the 2017 – 2022 period. Strategic plan 4
1097/05/2014 Approve the new Technical Commission for Accountability for Good Governance, resulting from the merger of the CEPAT and CTRC commissions along with the terms of reference of the commission and the work plan for 2014 – 2016 New commission 5
1098/05/2014 Approve the creation of the Latin American and Caribbean Network to Fight Corruption. Latin American Network 5
1099/05/2014 Take cognizance of and approve selection criteria for projects for SAIs with greater needs. Take cognizance 5
1100/05/2014 The SAI of the Dominican Republic presents an analytical framework to assess the administrative management of OLACEFS for 2014. Agreement to deal with this through a video conference. Assessment of managament 5
1101/05/2014 Approve the report on incorporating the Court of Acccounts of the Municipalities of the State of Bahia as an OLACEFS affiliate member. Approve 5
1102/05/2014 Approve accounting for OLACEFS fixed assets. Approve 5
1103/05/2014 Approve institution of Americas Award Approve 5
1104/05/2014 Take cognizance of progress in the organisation of the 24th OLACEFS General Assembly Take cognizance 5
1105/05/2014 Approve proposal by the Special Committee for Review of the Founding Charter and Regulations (CER), covering the following issues: promotion of legal studies with an emphasis on comparative law and technical activities (face-to-face event and regulatory database).
Agreement to continue discussing: structure; reforming aims of CER; adjustment of Terms of Reference to current regulations and identification of Committee; findings pending presentation to the General Assembly: creation of a new OLACEFS member category; reincorporation into the Charter of a chapter on rights and duties of OLACEFS members.
Proposals CER 6
Minutes of the LIX Boards of Directors Meeting 2014 – Buenos Aires, Argentina
Agreement Observation Page
1078/03/2014 Approve minutes of the the 57th Board of Directors Meeting held in the city of Santiago, Chile, on December 8, 2013, that include  Agreements 1048/12/2013 to 1076/12/2013. Approve minutes 2
1079/03/2014 Take cognizance of Note CER 1/2014 in which the CER reports, with the agreement of its members, that the dissolution of the Netherlands Antilles led to the existence of four entities, the Special Municipalities within the Kingdom of the Netherlands: Bonaire, Sint Eustatius and Saba, and the countries of Curaçao, Sint Maarten and Aruba. However, given the lack of adequate antecedents it is not possible to argue legally that the SAI of Curacao is the lawful successor of the former Comptroller General’s Office of Netherlands Antilles as an OLACEFS full member. Special congratulations are given to the CER for its continued support for the work of OLACEFS and especially the Board of Directors. Take cognizance 2
1080/03/2014 On revision of the application for full membership of OLACEFS made by the SAI of Curacao, a proposal was made that admission be approved by the Extraordinary Assembly to be held in Brasilia on March 27, 2014. Admission of Curacao approved 2
1081/03/2014 On revision of the application for affiliate membership of OLACEFS made by the Court of Auditors of the State of Amazonas, a proposal is made that admission be approved by the Extraordinary Assembly to be held in Brasilia on March 27, 2014. Admission of Amazonas approved 2
1082/03/2014 On revision of the application for affiliate membership of OLACEFS made by the Court of Auditors of the Municipality of Rio de Janeiro, a proposal was made that admission be approved by the Extraordinary Assembly to be held in Brasilia on March 27, 2014. Admission of Rio de Janeiro approved. 3
1083/03/2014 Considering the request through official letter OLACEFS/GTN/002-2014 by the Working Group Manuals, Guides and Observations on the Rules of Charter and Regulations of OLACEFS, GTN, read in its entirety, asking for an extension of term until November 2014, it was agreed to approve the request​​.  Consequently, the term of the GTN will run until November 30, 2014. Ampliación plazo GTN 3
1084/03/2014 Because some recipient countries of the Polycom equipment delivered by GIZ do not have the corresponding invoices or these do not show the detailed values of each of the items received which affects their inclusion in the OLACEFS accounting process under the fair value criterion, the Board has decided to adopt the following mean values for the equipment:

EQUIPMENT VALUE
Eagle HDX 7000 Camera US$8.030,78
TV LED 40´´ Full HP US$1.376,26
Portable CVR RACK US$4.402,43
Licence HDX MplusMultipoint US$3.690,05

The above values ​are purely to facilitate the OLACEFS accounting process and should not affect the accounting of the equipment in any of the recipient SAIs.

Valuation of Polycom equipment. 3
1085/03/2014 Considering the rapidity with which movable property depreciates and becomes technologically obsolete, and bearing in mind widespread practice worldwide, for accounting purposes the life of OLACEFS movable property hereinafter shall be 5 years. Depreciation of OLACEFS property. 3
1086/03/2014 In view of the fact that currently there are no arrears in membership payments, the removal of the Bad Debts Estimate currently set at $8,000 was approved. In addition, and in conjunction with the “Manual of Administrative and Accounting Procedures for OLACEFS operations”, it has been established that policy on bad debts hereinafter shall be to make an estimate when the debt is three years old. After five years, the debt shall be considered uncollectible. Estimates for bad debts. 4
1087/03/2014 In view of the request made through official letter OLACEFS/GTN/001-2014 by the Working Group Manuals, Guides and Observations on the Charter and Regulations of OLACEFS, GTN, for the Board to consider and approve a new membership guide that simplifies the admission process for new members in order to expand global and regional connections thus reinforcing our identity as a model organization for the international control and oversight community, the following was agreed: To approve the new membership guide which is attached as an annex. Membership guide 4
Minutes of the 58th Board of Directors Meeting pdf
Agreement Observation Page
1048/12/2013 Approve agenda for 57th OLACEFS Board of Director’s Meeting. Approve agenda. 4
1049/12/2013 Approve minutes of 56th Board of Director’s Meeting held in Rabat, Morocco, July 13, 2013, comprising agreements  1039/07/2013 to 1047/07/2013. Approve minutes 5
1050/12/2013 Approve activity report presented by the Chair. Approve report. 5
1051/12/2013 Approve activity report presented by the Executive Secretariat. Approve report. 5
1052/12/2013 Take cognizance of the Executive Secretariat’s report on the achievement of goals for each of the organs of OLACEFS Take cognizance. 5
1053/12/2013 Change agenda, swapping the order of points 6 and 7 from the original agenda. Change agenda. 5
1054/12/2013 Approve reports of OLACEFS’ committees, commissions and working groups, as follows: CER
CCC, with changes proposed by the Cuban SAI as outlined in the transcript of the meeting’s minutes.
CDEIR
CPAT
CTRC
COMTEMA
CTIC
CTPC
GTANIA
GTN
GTOP
Approve reports. 5
1055/12/2013 Propose to the assembly the cessation of Financial Management and Technical Scientific Research committees Make proposal. 6
1056/12/2013 Take cognizance of the proposal presented by the Committee for the review of the Charter and Rules to hold a face-to-face meeting, start reflecting more deeply on the ultimate meaning of the Committee and coordinate on a normative database, and instruct it to develop a project to be discussed at the next board meeting. Take cognizance. 6
1057/12/2013 Propose the merging of the Committee on Accountability and the Committee on Public Ethics, Adminstrative Probity and Transparency in the context of the proposal presented by the CTPC, CEPAT and CTRC committees. Make proposal. 6
1058/12/2013 Approve withdrawal of Netherlands Antilles SAI as a full member of OLACEFS and, prior to the CER report, consider its replacement by the Curacao SAI and invite the SAIs of Saint Maarten and Aruba to join as full members. Make proposal. 6
1059/12/2013 Approve OLACEFS budget and annual operating plans for 2014, as proposed by the Executive Secretariat, adding an amendment regarding the creation of a Reserve Fund of US$100,000. Approve the budget and annual operating plans. 6
1060/12/2013 Take cognizance of application by SAI of Paraguay to become new member of the Board of Directors from 2014-2016, to be considered by the General Assembly. Application by SAI of Paraguay 6
1061/12/2013 Take cognizance of the application by SAI of Costa Rica to perform the role of financial auditor, to be considered by assembly. Application by SAI of Costa Rica. 6
1062/12/2013 Approve the proposal of the Executive Secretariat regarding criteria for the purchase of tickets, consigning of travel expenses and reporting on expenses granted with OLACEFS funds; and be aware of bank charges for electronic transfers. Approve proposed criteria 6
1063/12/2013 Take cognizance of the activity report presented by EFSUR. Take cognizance 7
1064/12/2013 Approve the report of the Monitoring Team for the Resolution of Superior Control, presented by the SAI of the Dominican Republic, and the proposed lines of action. Approve report. 7
1065/12/2013 Take cognizance of the the progress of the Project on Knowledge Management. Take cognizance. 7
1066/12/2013 Take cognizance of the implementation of cooperation projects with the Latin American Development Bank. Take cognizance. 7
1067/12/2013 Approve proposal by the Chair to amend Article 27 of the Rules of the Charter that where it is not the president of a collegiate entity acting as OLACEFS Chair, that same president shall designate from amongst the members of the collegiate body the Chair of the Regional Agency. Approve amendment to article. 7
1068/12/2013 Approve proposals presented by the Policy Working Group, first those regarding observations on the OLACEFS Charter and Rules which will be held for subsequent approval by the assembly; secondly the proposal for the Advisory and Technical Assistance Manual. Approve proposals. 7
1069/12/2013 Take cognizance of the English version of the OLACEFS website and approve its governance as presented by the Executive Secretariat. Take cognizance. 7
1070/12/2013 Take cognizance of the progress report on the OLACEFS-GIZ Regional Support Plan. Take cognizance. 7
1071/12/2013 Take cognizance of the results of OLACEFS competitions. Take cognizance 7
1072/12/2013 Approve that in the 24th Ordinary General Assembly, 2014, three technical topics will be presented for the consideration of the assembly and that these shall be governance, internal control and management auditing. Approval of technical topics. 8
1073/12/2013 Take cognizance of preparations for the 24th Ordinary General Assembly, 2014, to be held in Cuzco, Peru. Take cognizance 8
1074/12/2013 Take cognizance of the withdrawal of the SAI of Ecuador as host for the 26th OLACEFS Ordinary General Assembly in 2016. Take cognizance. 8
1075/12/2013 Consider the proposal of the Court of Auditors of the Republic of Peru to look into a new category of membership, and entrust to the CER the task of making a concrete proposal, adding a chapter of rights and duties concerning the proposal to the Charter. Agree to revisit this topic in the next Board Meeting. Consider the proposal 8
1076/12/2013 Take cognizance of reports presented by the SAIs of Venezuela and Ecuador regarding their participation in INTOSAI Governing Board Meetings W64 and W65 in the 21st INCOSAI. Take cognizance. 8
Minutes of the 57thOLACEFS Board Meeting, 2013. pdf
Agreement Observation Page
1039/07/2013 Elect by absolute majority of votes the logo commemorating 50 years of OLACEFS.  Among the 51 proposals received and after extensive deliberation, the Board of Directors chose the proposal of Mr. Alfredo Mondragon, public servant of the Superior Auditing Office of Mexico. Voting to choose the logo commemorating OLACEFS  50 years. 1
1040/07/2013 Became acquainted with the presidency’s brief regarding use of budgetary funds available for OLACEFS representation. Familiarization with brief 2
1041/07/2013 Took cognizance of the proposal to amend the charter which the presidency will take to the next General Assembly with the aim of allowing, should the OLACEFS presidency be shared, that the highest authority will appoint the member of the collegiate who shall serve as president of the organization. Took cognizance of proposal to modify the charter. 2
1042/07/2013 It was requested of the Presidency and Executive Secretariat that official communications should be forwarded directly to the heads of the OLACEFS member SAIs, with a copy sent to the liasions. Request to the Presidency and Executive Secretariat. 2
1043/07/2013 The Presidency is urged to refer an official letter to all OLACEFS member SAIs to get them to participate in the development of the magazine commemorating the 50th anniversary of the organization Request to send an official letter to SAIs members. 2
1044/07/2013 Request of the Presidency to promptly forward to all OLACEFS members a communication about the advisability of reserving time, within their 2014 annual program, for the implementation of coordinated audits. Forward communication to all OLACEFS members. 2
1045/07/2013 It is noted that the IDI has offered to fund a meeting/workshop to begin the implementation of the 3i program in OLACEFS which the heads of member SAIs must attend along with a technician or senior adviser. It should be noted that the IDI’S offer is for this year. In this context, the Presidency and the Executive Secretariat shall seek options to bring about this initiative during 2013. Cognizance taken of offer to fund a meeting/workshop. 2
1046/07/2013 It is decided to invite the executive bodies of AFROSAI to participate in the next OLACEFS’ General Assembly, that will take place in Santiago, Chile from  December 9th through December 12, 2013. It was decided to invite the executive bodies of AFROSAI  to the next General Assembly. 2
1047/07/2013 Cognizance taken of situation of the Auditor Certification Project, funded by the Inter-American Development Bank and this organization.Acknowledgement of mail dated September 12 and 13 in which the CCR forwarded observations to IMAI on deliverables 4 through 8 and IMAI replied suggesting the possibility of extending the current contract between the parties. Acknowledgement of the Certification Project Situation. 3
Minutes of the LVI Board of Directors Meeting, 2013 pdf
Resolution Observation Page
1025/07/2013 Approve the agenda for the LV OLACEFS Board meeting, agreeing to add two issues to the agenda under various, namely, and the status of the Court of Accounts of El Salvador and discussion of governance and management. Approve the agenda for the  LV Board of Directors Meeting 3
1026/07/2013 Approve the minutes of the LIV Meeting, held in Brasilia, Brazil, on January 29, 2013, comprising agreements the 1024/01/2013 through 1008/01/2013 Agreements. Approve the minutes of the  LIV Board of Directors Meeting 3
1027/07/2013 Be acquainted with the preparations and Be informed of provisional agenda of the upcoming  OLACEFS XXIII General Assembly to be in Santiago de Chile in December, presented by the Executive Secretariat and host of the Assembly , the SAI of Chile. Be acquainted with the preparations and provisional agenda of the next assembly. 4
1028/07/2013 Be acquainted with the results of activities as set out in OLACEFS bimonthly newsletter and biannual magazine for the first six months of 2013, presented by the OLACEFS presidency, remembering  to send notes to the heads of the full member SAIs urging them to send contributions to both the newsletter and the magazine  and to place these two media in a prominent place on their respective websites. Be acquainted with results. 4
1029/07/2013 Be aware of and value efforts made by OLACEFS with various international organizations, especially the Organization of American States OAS, World Bank, Inter-American Development Bank, United Nations and various agencies of that organization, Office of the Auditor General of Canada, Canadian ACDI International Cooperation, the EU and EUROSAI. Be acquainted with and value the  efforts of the presidency. 4
1030/07/2013 Approve the extension of the mandate of the working group on the implementation of ISSAIs in OLACEFS member SAIs, expanding its scope of work to level 4 of the ISSAIs. Approval of the extension of the mandate. 4
1031/07/2013 Be acquainted with and approve the document providing guidelines regarding the development of the task of the management auditor presented by the presidency whose appointment will be verified at the next Annual General Meeting and subject to the approval of the final version of these guidelines at a future board of director’s meeting according to the provisions of Article 24 of OLACEFS Be acquainted with and approve the guidelines for the development of the  auditor’s management tasks 4
1032/07/2013 Approve the formation of a work group on public works audit and its terms of reference provided by the Regional Training Committee. Approval of the formation of a working group 4
1033/07/2013 Approve operational planning of Phase 11 of the OLACEFS-GIZ Regional Support Program and subsequent adjustments performed on the annual operating plans of the various OLACEFS bodies and working groups. Approval of operational planning. 4
1034/07/2013 Be acquainted with the financial report presented by the Executive Secretariat, and regarding the payment and collection of membership dues, approve sending a note to all SAIs on behalf of the Executive Secretariat noting that OLACEFS should receive full payment of such fees and that the SAIs should bear the banking costs of their respective bank transfer. Be acquainted with the financial report. 5
1035/07/2013 Be acquainted with the financial audit formulated by the SAI of Cuba Be acquainted with audit ruling 5
1036/07/2013 Agree, regarding the guidelines relevant to the fair at OLACEFS upcoming 23rd assembly, to invite those civil society organizations that have collaborated with OLACEFS and individual SAIs to exhibit at the fair. Agree to guidelines relating of the upcoming fair. 5
1037/07/2013 Agree, regarding the institutional situation affecting the SAI of El Salvador, entrusted to the SAI of Honduras, which holds the OCCEFS Executive Secretariat, to contact the former in order to obtain more information about the institutional situation of the Court of Accounts of El Salvador. Agree on institutional situation of the SAI of El Salvador.. 5
1038/07/2013 Be acquainted with the various topics in the “Miscellaneous” section, particularly the points concerning OLACEFS  Financial Management System, the Knowledge Management System and the results of the survey on SAIs perception of  OLACEFS within the framework of the OLACEFS-GIZ Regional Support Program; the activities related to OLACEFS 50th anniversary celebration, especially those to be held in Asuncion because of simultaneous meetings of three OLACEFS committees in that city; and the governance issueregarding work on in conjunction with the European Union and the OECD. Be acquainted with matters contained in “other business”. 5
Minutes of the 55th Meeting of the Board, 2013 pdf
Resolution Observation Page
1008/01/2013 Approve the order of the day for the 54th meeting of the board of directors of OLACEFS. Approve meeting 4
1009/01/2013 Approve the minutes of the 53rd meeting of the board of directors taking place in the city of Gramado, Brazil, on Novemeber 5, 2012, which includes agreements 81/12/2012 to 1007/11/2012. Approve the minutes of the 53rd meeting 4
1010/01/2013 Approve budgetary allocations 2013 Approval of budget 4
1011/01/2013 Approve terms of reference for setting up work group for the implementation of international auditing standards in OLACEFS whose creation was approved in the 2nd ordinary general assembly.  Interest in integrating the working group is expressed by the SAIs of Argentina, Brazil, Chile, Ecuador, El Salvador, Mexico, Panama, Paraguay, Uruguay, the Dominican Republic and Uruguay. Approval for the work group to implement standards. 5
1012/01/2013 Approve the terms of reference for the work group on manuals, guides and observations on the charter and regulations, whose creation was approved by the 22nd Ordinary General Assembly. Interest is expressed for integration of the working group by the SAIs of Argentina, Belize, Brazil, Chile, Peru and Uruguay. Approval for work group on manuals, guides and observations on the charter and regulations 5
1013/01/2013 Approve integration of review group for OLACEFS website publications whose establishment and guidelines were approved by the 22nd Ordinary General Assembly. The members appointed to the group are the SAIs of Paraguay, Dominican Republic and Venezuela. Approval of integration of review group for website publications 6
1014/01/2013 Approve that guidelines for the development of the tasks of the management auditor, whose appointment will be verified at the next annual general meeting, should be discussed and approved at the next board meeting. Approval of development of auditor tasks 6
1015/01/2013 Approve the disposal of OLACEFS computer equipment currently in custody of the SAI of Panama and the donation to this SAI of the scanner currently in their custody. Approve disposal of computer equipment 6
1016/01/2013 Approve start of work culminating in the formation of a working group on the audit of public works based on the terms of reference provided by the Regional Training Committee. The issue will be discussed at the next board meeting. Approval to start work 6
1017/01/2013 Approve the report of the Chamber of Accounts of the Dominican Republic on tracking the theme of “Gender and Transparency in the Supreme Audit”, whose creation was approved in the 22nd annual general meeting in Gramado. Report approved 6
1018/01/2013 Approve the reinstatement of the Office of the Comptroller General of Medellín, considering the favorable report issued by the CER in accordance with the evidence that the entity is up to date with payment of unpaid dues. Approval reinstatement 6
1019/01/2013 Approve the biannual nature of the magazine and that the editorial board shall consist of members of the presidency, the executive secretary and the SAIs of Paraguay and Costa Rica, with which said board shall consist of four members. Approval of magazine publication 7
1020/01/2013 Approve the report of the executive secretariat and authorize the use of proprietary software in order that OLACEFS can rely on a safe computerized accounting system. Approval of report on accounting system 7
1021/01/2013 Consider the INTOSAI-Donor Cooperation’s request concerning work on collecting experiences and practices on extractive industry audits. Consider request 7
1022/01/2013 Consider information concerning INTOSAI-Donor Cooperation’s request relating to SAI-PMF, articulating the offer of training with the CEDEIR work strategy. Consider request 7
1023/01/2013 Approve widespread use of ActivityCalendar to schedule committees,commissions and working groups activities in order to avoid duplication in the planning of activities of each individual instance of OLACEFS. Approve the widespread use of schedule. 7
1024/01/2013 Approve holding next board meeting in Honduras some time in June Approval of next meeting 7
Minutes of the 54th board meeting 2013 pdf
Resolution Observation Page
981/11/2012 Approve order of the day of the 53rd OLACEFS Board Meeting. Meeting. 5
982/11/2012 Express favorably on the report of activities presented by the Presidency to the Board of Directors of OLACEFS for the period between May 1, 2012 and September 30, 2012. Comment on report. 9
983/11/2012 Approve the minutes of the 52nd Board Meeting held in Panama City on May 18, 2012. cludes agreements 956/05/2012 to 980/05/2012. 10
984/11/2012 Express favorably on the report of activities presented by the Executive Secretariat to the Board of Directors of OLACEFS for the period May 1, 2012 and September 30, 2012. Comment on report. 13
985/11/2012 Approve the Documentary Charts proposed to physically preserve archives of the organization , instructing the executive Secretariat to proceed with its immediate application. Documentary Charts 13
986/11/2012 Express favorably on the report of activities presented by the Executive Secretariat regarding OLACEFS’ Committees and Commissions for the period between May 1, 2012 to September 30, 2012. Decide on reports. 20
987/11/2012 Acknowledge the progress report submitted by the Executive Secretariat  corresponding to the activities under the OLACEFS/GIZ Regional Support Program. Note. 33
988/11/2012 Comment favorably regarding the opinion of the financial statements to December 31, 2011, rendered by the Office of the Comptroller General of Cuba, OLACEFS’ Principal Auditor. Comment on financial statements presented by the SAI of Cuba. 36
989/11/2012 Comment favorably in relation to the report submitted by the Office of the Comptroller General of Chile on the progress of preparations for the 23rd OLACEFS General Assembly. Comment on report 38
990/11/2012 Submit for consideration of the 22nd Ordinary General Assembly the possibility that the 23rd General Assembly take place in the City of Santiago of Chile from December 8 to December 12, 2013. Consider Santiago, Chile as meeting location 38
991/11/2012 Take cognizance of the report of activities submitted by the SAI of Cuba in its capacity as Presidency of the Central American and Caribbean Organization of Supreme Audit Institutions (OCCEFS) Take cognizance 41
992/11/2012 Take cognizance of the report of activities submitted by the Court of Accounts of Brazil as Executive Secretariat of the Supreme Audit Institutions of Mercosur Member Countries and Associates (EFSUR) Take cognizance 41
993/11/2012 Take cognizance of the report on the results of the Seminar on Gender and Transparency in the Supreme Audit, conducted on April 19 and 20, 2012, in the  city of Santo Domingo, Dominican Republic. Take Cognizance. 44
994/11/2012 Submit for the consideration of the 22nd General Assembly the draft resolution in which the conclusions and recommendations of the International Gender and Transparency in the Supreme Audit are set out. Approves the conclusions and recommendations and designates a Monitoring Commission for Gender and Transparency Issues. 44
995/11/2012 Acknowledge the report presented by the OLACEFS Presidency in relation to the 7th EUROSAI-OLACEFS joint meeting on September 17 and 18, 2012, in the city of Tbilisi, Georgia. Take cognizance 45
996/11/2012 Submit for the consideration of the 22nd General Assembly the proposed technical issues to be discussed at the 23rd OLACEFS General Assembly. Issues: Toolbox for Corruption Control, Environmental Liabilities as an effect of the destruction of  biodiversity, Impact of Performance Framework of SAIs and Citizen Participation. 48
997/11/2012 Ratify the results of the 15th Annual Research Competition conducted by the Scientific Technical Research Committee (CITEC), with the support of the Supreme Audit Institutions of Colombia, Cuba, El Salvador, Guatemala, Mexico and Dominican Republic. Ratify results. 49
998/11/2012 Approve as subjects for the 16th and 17th research contests for 2012 and 2014 “The Internal Audit, Public Ethics and Transparency: Government Control Components” and “Control of International Cooperation Resources” respectively. pprove subjects of the annual research contests 2013 and 2014. 50
999/11/2012 Take cognizance of the progress reports of OLACEFS representations in the INTOSAI  Governing Board, Committees and Working Groups presented by the Office of the Comptroller General of the Republic of Ecuador, Superior Audit of Mexico, Office of the Comptroller General of Venezuela, Court of Accounts of Brazil and the Office of the Comptroller General of Peru. Notes 57
1000/11/2012 Acknowledge the candidacy of the Court of Accounts of the Union of Brazil for the OLACEFS Presidency for the 2013-2014 term and submit for consideration at the 22nd General Assembly. Candidacy for OLACEFS’ Presidency. 57
1001/11/2012 Take cognizance of the applications of the Office of the Comptroller General of Peru, Court of Accounts of the Republic of El Salvador, Paraguay and the General Auditor of Argentina to fill vacancies in the Board of Directors and submit them for consideration by the 22nd General Assembly Meeting Candidacy. 58
1002/11/2012 Submit for the consideration of the 22nd General Meeting the interest of the Ofice of Comptroller General of Peru, the Superior Audit Office of Mexico, and the Office of the Comptroller General of Ecuador to host the 19th, 20th and 21st OLACEFS’ General Assemblies to be held in 2014, 2015 and 2016. Consider Assembly’s headquarters. 59
1003/11/2012 Take cognizance of the vacancies available in the Regional Training Committee, Special Committee on Review of the Charter and Regulations and the Technical Committee of SAIs Performance Evaluation and Performance Indicators and submit to the 22nd General Assembly requests received from the SAIs of Argentina, Chile, Ecuador, Paraguay and Uruguay. The extension of the mandate requested by the Comptroller’s Office of Peru as a member of the Regional Training Committee and the proposed membership of the Court of Accounts of the Republic of Honduras to the Technical Commission for Citizen Participation will be subject to the decision issued by the 22nd General Assembly on reforms to the charter. Report about vacancies available in various committees. 61
1004/11/2012 Take cognizance of the reports submitted by the Office of the Comptroller General of Chile concerning Communications Project and the New Organizational Model Project of OLACEFS and submit them for the approval of the 22nd General Assembly. Take cognizance. 70
1005/11/2012 Take cognizance of the application submitted by the Supreme Auditor Institutions of MERCOSUR and Associates (EFSUR) for official recognition as an OLACEFS Subregional Group, and instruct the CER to issue a statement which will be submitted for the consideration of the General Assembly. Officialization Request. 71
1006/11/2012 Receive the motion of the Court of Accounts of Brazil to be headquarters of the 54th Board of Directors Meeting. For that purpose the OLACEFS Presidency will post for consideration by the Board members the date of its realization. Headquarters charter 71
1007/11/2012 Propose to the General Assembly an increase of 15% of the approved budget for 2012. The budget for the term 2013 would thus amount to US$388.205.50 Budget increase 15% 72
Minutes of the 53rd Board of Directors Meeting 2012. pdf
Resolution Observation Page
956/05/2012 Citizen Participation Fair during the XXII General Assembly Proposal presented by the General Comptroller of Costa Rica 6
957/05/2012 Cover the agreements 904/10/2011 to 955/10/2011 Held in the city of Caracas, Venezuela 6
958/05/2012 Express favorably on the report of activities presented by the Presidency to the Board of Directors of the OLACEFS. For the period between September 1, 2011 to April 30, 2012. 9
959/05/2012 Express favorably on the report of activities presented by the Executive Secretariat to the Board of Directors of the OLACEFS. For the period between October 1, 2011 to April 30, 2012. 11
960/05/2012 Take cognizance of the presentation made by the IDB and instruct the Executive Secretariat to request a 1 year extencion. International Professional Certification Mechanism for Control and Supervision for public officials of the Supreme Audit Institutions of Latin American and the Carribean 15
961/05/2012 Express favorably on the report of activities presented by the Executive Secretariat regarding OLACEFS’ Committees and Commissions. For the period between September 1, 2011 to April 30, 2012. 17
962/05/2012 Approve the new OLACEFS Website presented by the Comptroller General of the Republic of Chile and instruct the Executive Secretariat to redirect the current web site (www.olacefs.net) to www.olacefs.com, being in conditional stage until its final ratification at the XXII General Assembly. Approve the new Web Portal. 25
963/05/2012 Instruct the Comptroller General of the Republic of Chile to conduct during the period prior to the General Assembly, a pilot with the participation of all members of the organization to evaluate its functionality and incorporate all necessary changes. Additionally, all documents prepared for is use, handling and operation should be forwarded to the SAIs members of OLACEFS for revision. Test of the new Web Portal. 26
964/05/2012 To cognize the progress report submitted by the Executive Secretariat  corresponding to the activities under the OLACEFS/GIZ Regional Support Program. Notes. 28
965/05/2012 Take note of the progress report submitted by the Presidency, corresponding to the activities under the OLACEFS-GIZ Regional Support Program. Notes. 29
966/05/2012 Take note of the progress report submitted by the Presidency, corresponding to the activities under the OLACEFS-GIZ Regional Support Program. Notes. 31
967/05/2012 Take note of the progress report submitted by the Presidency, corresponding to the activities under the OLACEFS-GIZ Regional Support Program. Notes. 34
968/05/2012 To propose to the General Assembly that the OLACEFS Magazine becomes the official means of dissemination of the Organization. It will have an Editorial board consisting of the members of the Board, who will review the materialto be included and it will have a 2.000 copies circulation. 40
969/05/2012 To take note of the Declaration of Genre, as a result of the Seminar of Genre and Transparency of the Superior Audit. Held in the city of Santo Domingo, Dominican Republic on April 19 to 20, 2012. 42
970/05/2012 To take note of the progress report regarding preparations for the OLACEFS XXII General Assembly to be held on November 5th to 10th in the City of Gramados, Brazil. Financial Internal Statements of OLACEFS. 49
971/05/2012 To take note of the progress report regarding preparations for the OLACEFS XXII General Assembly to be held on November 5th to 10th in the City of Gramados, Brazil. Notes. 50
972/05/2012 To cognize the report presented by the Presidency on the issues, date, and Headquasrtes of EUROSAI-OLACEFS Joint Confernce. Note. 51
973/05/2012 Take note of the report submitted by the Special Committee to Review the Charter and Regulations on the application form submitted by the General Auditing Office of Argentina Notes. 52
974/05/2012 Take note of the report submitted by the Special Committee to Review the Charter and Regulations on the application form provided by the Court of Accounts of the Province of Buenos Aires of Argentina. Report submitted by a Special Committee. 53
975/05/2012 Acknowledge the completion of office of the members of the Special Committee to Review the Charter and Regulations, and instruct the Executive Secretariat to proceed to circulate the notice of vacancies available, for submitting them for consideration in the next Ordinary General Assembly. Charte and Bylaws. 54
976/05/2012 Acknowledge the notice sent by the Executive Secretariat to the active members regarding the term to serve as Chair of OLACEFS. Summons to hold OLACEFS’ Presidency during 2013-2014. 54
977/05/2012 Submit for consideration at the XXII General Assembly Meeting the nomination of the CGR of Chile to host the headquarters of the Organization, and accordingly, the OLACERSS Executive Secretariat for  the term 2013-2018. OLACEFS Headquartes. 55
978/05/2012 Take note of the report submitted by the Special Committee to Review the Charter and Regulations on the application for reinstatement of the Comptroller Office of Bogota as an affiliate OLACEFS member. Application for resinstatement of the Comptroller Office of Bogota as affiliate Olacefs member. 57
979/05/2012 Take note of the report submitted by the Comptroller General of Venezuela in reference to the 62nd INTOSAI Governing Board Meeting, held on 27 and 28 October 2011 in the city of Vienna, Austria. Note. 57
980/05/2012 Be in favor of conducting fair regarding citizen participation during the XXII General Court of Accounts of Brazil as host. 58
Minutes of the LII Board of Directors Meeting, 2012 pdf

Date

Minutes

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05.11.2012 Minutes of the LIII OLACEFS Board of Directors Meeting, November 5, 2012, Gramado, Brazil pdf
18.05.2012 Minutes of the LII OLACEFS Board of Directors Meeting, May 18, 2012, Panama pdf
17.10.2011 Minutes of the LI OLACEFS Board of Directors Meeting, October 17, 2011, Caracas, Venezuela pdf
29.04.2011 Minutes of the L OLACEFS Board of Directors Meeting, April 29, 2011, Mexico City pdf
14.10.2010 Minutes of the XLIX Extraordinary Meeting of the OLACEFS Board, October 14, 2010, Quito, Ecuador pdf
05.07.2010 Minutes of the XLVIII OLACEFS Board of Directors Meeting, July 5, 2010, Antigua, Guatemala pdf
16.06.2010 Minutes of the XLVII OLACEFS Board of Directors Meeting, June 16, 2010, Cartagena de Indias, Colombia pdf
22.03.2010 Minutes of the XLVI OLACEFS Board of Directors Meeting, March 22, 2010, Quito, Ecuador pdf
05.10.2009 Minutes of the XLV OLACEFS Board of Directors Meeting, October 5, 2009, Asuncion, Paraguay pdf
23.06.2009 Minutes of the XLIV OLACEFS Board of Directors Virtual Meeting, June 23, 2009 pdf
11.05.2009 Minutes of the XLIII OLACEFS Board of Directors Ordinary Meeting, May 11, 2009, Caracas, Venezuela pdf
06.10.2008 Minutes of the XLII OLACEFS Board of Directors Meeting, October 6, 2008, Bogota, Colombia pdf
03.04.2008 Minutes of the XLII OLACEFS Board of Directors Meeting, October 6, 2008, Bogota, Colombia pdf
02.10.2007 Minutes of the XL OLACEFS Board of Directors Meeting, October 2, 2007, Santo Domingo, Dominican Republic pdf
30.03.2007 Minutes of the XXXIX OLACEFS Board of Directors Meeting, March 30, 2007, San Salvador, El Salvador pdf
07.11.2006 Minutes of the XXXVIII OLACEFS Board of Directors Meeting, November 7, 2006, Quito, Ecuador pdf
26.04.2006 Minutes of the XXXVII OLACEFS Board of Directors Meeting, April 26, 2006, Santiago de Chile pdf
16.11.2005 Minutes of the XXXVI OLACEFS Board of Directors Meeting, November 16, 2005, Lima, Peru pdf
05.10.2005 Minutes of the XXXV OLACEFS Board of Directors Virtual Meeting, October 5, 2005 pdf
06.06.2005 Minutes of the XXXIV OLACEFS Board of Directors Meeting, June 6, 2005, El Salvador pdf
22.03.2005 Minutes of the XXXIII OLACEFS Board of Directors Meeting, March 22, 2005, Santiago de Chile pdf
15.11.2004 Minutes of the XXXII OLACEFS Board of Directors Meeting, November 15, 2004, Buenos Aires, Argentina pdf
10.05.2004 Minutes of the XXXI OLACEFS Board of Directors Meeting, May 10, 2004, London, England pdf
05.03.2004 Minutes of the XXX OLACEFS Board of Directors Meeting, March 5, 2004, Panama, Panama pdf
10.11.2003 Minutes of the XXIX OLACEFS Board of Directors Meeting, November 10 – 11, 2003, Havana, Cuba pdf
13.03.2003 Minutes of the XXVIII OLACEFS Board of Directors Meeting, March 13 – 14, 2003, Panama, Panama pdf
24.09.2002 Minutes of the XXVII OLACEFS Board of Directors Meeting, September 24, 2002, Mexico City pdf
19.07.2002 Minutes of the XXVI OLACEFS Board of Directors Meeting, July 19, 2002, Santiago de Chile pdf
08.03.2002 Minutes of the XXV OLACEFS Board of Directors Meeting, March 8, 2002, San José, Costa Rica pdf
19.08.2001 Minutes of the XXIV OLACEFS Board of Directors Meeting, August 19, 2001, Panama, Panama pdf
26.03.2001 Minutes of the XXIII OLACEFS Board of Directors Meeting, March 26, 2001, Sucre, Bolivia pdf
19.11.2000 Minutes of the XXII OLACEFS Board of Directors Meeting, November 19, 2000, Brasilia, Brazil pdf
24.03.2000 Minutes of the XXI OLACEFS Board of Directors Meeting, March 24, 2000, Quito, Ecuador pdf
03.10.1999 Minutes of the XX OLACEFS Board of Directors Meeting, October 3, 1999, Asuncion, Paraguay pdf
18.02.1999 Minutes of the XIX OLACEFS Board of Directors Meeting, February 18 – 19, 1999, Tegucigalpa, Honduras pdf
11.10.1998 Minutes of the XVIII OLACEFS Board of Directors Meeting, October 11, 1998, Caracas, Venezuela pdf
04.03.1998 Minutes of the XVII OLACEFS Board of Directors Meeting, March 4, 1998, Brasilia, Brazil pdf
05.10.1997 Minutes of the XVI OLACEFS Board of Directors Meeting, October 5, 1997, Santiago de Chile pdf
25.04.1997 Minutes of theXV OLACEFS Board of Directors Meeting, April 25, 1997, Santo Domingo, Dominican Republic pdf
17.11.1996 Minutes of the XIV OLACEFS Board of Directors Meeting, November 17, 1996, Guatemala City pdf
02.08.1996 Minutes of the XIII OLACEFS Board of Directors Meeting, August 2, 1996, Cusco, Peru pdf
26.11.1995 Minutes of the XII OLACEFS Board of Directors Meeting, November 26, 1995, Lima, Peru pdf
12.06.1995 Minutes of the XI OLACEFS Board of Directors Meeting, June 12 – 13, 1995, Cartagena de Indias, Colombia pdf
04.12.1994 Minutes of the X OLACEFS Board of Directors Meeting, December 4, 1994, Montevideo, Uruguay pdf
12.05.1994 Minutes of the IX OLACEFS Board of Directors Meeting, May 12 – 13, 1994, Mexico City pdf
15.11.1993 Minutes of the VIII OLACEFS Board of Directors Meeting, November 15, 1993, Buenos Aires, Argentina pdf
15.08.1993 Minutes of the VII OLACEFS Board of Directors Meeting, August 15, 1993, San José, Costa Rica pdf
22.02.1993 Minutes of the VI OLACEFS Board of Directors Meeting, February 22, 1993, San José, Costa Rica pdf
03.11.1992 Minutes of the V OLACEFS Board of Directors Meeting, November 3, 1992, Cartagena de Indias, Colombia. pdf
23.07.1992 Minutes of the IV OLACEFS Board of Directors Meeting, July 23 – 24, 1992, Mexico City pdf
02.12.1991 Minutes of the III OLACEFS Board of Directors Meeting, December 2, 1991, Quito, Ecuador pdf
17.07.1991 Minutes of the II OLACEFS Board of Directors Meeting, July 17 – 19, 1991, Bogota, Colombia pdf
28.02.1991 Minutes of the I OLACEFS Board of Directors Meeting, February 28, 1991, Mexico City pdf
07.10.1990 Minutes of the IX OLACEFS Board of Directors Meeting, October 7 – 10, 1990, Buenos Aires, Argentina pdf
03.09.1990 Minutes of the VIII OLACEFS Board of Directors Meeting, September 3 – 5, 1990, San José, Costa Rica pdf
25.07.1990 Minutes of the VII ILACIF Board of Directors Meeting, July 25 – 27, 1990, Lima, Peru pdf
12.02.1990 Minutes of the VI ILACIF Board of Directors Meeting, February 12 – 14, 1990, Mexico City pdf
02.10.1989 Minutes of the ILACIF Board of Directors Meeting, October 2, 1989, Brasilia, Brasil pdf
10.08.1989 Minutes of the V ILACIF Board of Directors Meeting, August 10 – 12, 1989, San José, Costa Rica pdf
04.05.1989 Minutes of the ILACIF Board of Directors Meeting, May 4 – 6, 1989, Lima, Peru pdf
05.10.1988 Minutes of the ILACIF Board of Directors Meeting, October 5, 1988, Guatemala pdf
05.08.1988 Minutes of the ILACIF Board of Directors Meeting, August 5 – 6, 1988, Lima, Peru pdf
24.06.1988 Minutes of the ILACIF Board of Directors Meeting, June 24, 1988, Seville, Spain pdf
19.10.1987 Minutes of the ILACIF Board of Directors Meeting, October 19 – 21, 1987, Mexico pdf
31.07.1986 Minutes of the ILACIF Extraordinary Board of Directors Meeting, July 31 – August 1, 1986, Quito, Ecuador pdf
27.06.1985 Minutes of the ILACIF Extraordinary Board of Directors Meeting, June 27 – 28, 1985, Lima, Peru pdf
25.04.1985 Trip report on the ILACIF Extraordinary Board of Directors Meeting, April 25 – 26, 1985, Cartagena, Colombia pdf